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Board Application Form

The Edina Basketball Association is always looking for board members who are willing to work and make our program the best it can be. The board meets once a month, and other committee work is completed throughout the year. If you're interested in helping to make a difference, please consider membership on the EBA's board.

 

Sponsorship and Donations:  Contact community businesses and Edina basketball families for team and association sponsorship opportunities.  Will utilize previous sponsors and contact for continued sponsorship as well as canvassing for new sponsors.  Will approach area businesses for donation opportunities for supporting Edina Basketball programs.  Will apply for public grants.  Will attend monthly Edina Basketball Association Board meetings.  Will volunteer for association events as needed.  Will volunteer for the two Travel tournaments our association hosts which are our largest fundraisers.

 

Tournament Concession and Vendor Coordinator: Responsible for ordering and purchasing all the supplies needed for the Edina Basketball Association Travel tournaments.  Arrange pickup of products and delivery to sites for tournament concessions. Work with tournament director and volunteer coordinator in arranging needs.  Present at both tournaments, both days, to ensure inventory is available for sale and stocked accordingly.  Inventory and work with The Edina Boosters to purchase the excess product.  Arrange vendors that will compliment our concessions and not be in competition with our products, ie: smoothies, mini donuts, clothing etc.  And ensure EBA receives a donation/percentage of proceeds.  Follow up with vendors to ensure proceeds are received.  Canvass area businesses for donation’s to our concessions, for example, Starbucks or Caribou for coffee. Will attend monthly Edina Basketball Association Board meetings.  Will volunteer for association events as needed. Will volunteer for the two Travel tournaments our association hosts which are our largest fundraisers.

 

4th of July/Open Streets: Reserve space in the parade and open streets.  For the parade, choose what will be handed out to audience and order, invite walkers using a sign up genius and email.  Arrange for a driver and a trailer if needed.  Communicate with volunteer walkers about timing and necessary information.  Walk in parade with other board volunteers.  Open Streets: reserve spot for booth.  Plan the activity for the booth.  Choose handouts for booth visitors and order.  Arrange for volunteers using sign up genius and email to communicate.  Will attend monthly Edina Basketball Association Board meetings.  Will volunteer for association events as needed. Will volunteer for the two Travel tournaments our association hosts which are our largest fundraisers.

 

MYAS Liaison:Create flyers before MYAs deadline (usually July 1) for insertion in the MYAS tournament books for Travel tournaments.  Work with Boys and Girls tournament directors and VP’s to create the flyers.  Make copies (400 for each Boys and Girls) and deliver to MYAS headquarters with payment.  Enter team rosters on MYAS website and print of roster for each Travel team.  Ensure each team has a completed code of conduct/roster signature form (usually attend team pictures to get signatures or send out to coaches and collect).  These forms are required for the application for the Grade State Tournament and must be submitted Mid January with each team application and payment.  Responsible for ensuring coaches collect Proof of Grade for each player so team has on hand at Grade State games.  Follow up with MYAS on any rule changes.  Attend MYAS association meeting and report back to board any updates or changes.  Will attend monthly Edina Basketball Association Board meetings.  Will volunteer for association events as needed. Will volunteer for the two Travel tournaments our association hosts which are our largest fundraisers.

 

Impact Concussion testing Coordinator:  Will work with Edina Football Association (EFA) in coordinating concussion testing for association players.  Determine if use EFA codes for tests or purchase own for our association.  Reserve space for testing (ECC Computer Lab is ideal).  Create sign up genius for time slots, invite via email and follow up with respondents with time and location information.  Attend and coordinate testing onsite.  Arrange volunteers as needed. Will attend monthly Edina Basketball Association Board meetings.  Will volunteer for association events as needed. Will volunteer for the two Travel tournaments our association hosts which are our largest fundraisers.

 

Equipment Manager/ Apparel:  Inventory cage.  Order uniforms, balls and equipment for house/rec programs.  Inventory existing product, forecast teams and order accordingly.  Order travel coach bags, equipment, balls and uniforms according to travel team numbers.  Work with vendor to create spirit wear store and ensure it is email to families and posted on website.  Order coach shirts and arrange distribution. Work with vendor to arrange uniform ordering at Travel tryouts.  Coordinate with VP’s of Travel and house and rec commissioners on coach bag, ball, final uniform ordering with travel player numbers and uniform delivery. Follow up with families on any uniform issues, work with vendor to resolve .  Coordinate scoreboard distribution for house /rec games as needed and for Travel tournaments.  Inventory and maintain pinnies in bins. Arrange volunteers as needed. Will attend monthly Edina Basketball Association Board meetings.  Will volunteer for association events as needed. Will volunteer for the two Travel tournaments our association hosts which are our largest fundraisers.

 

 

Community Liaison/ Scholarship coordinator:  Work with families in need of scholarship.  Direct them to our information on website about Connect card.  Work with Connect card liaison to ensure families are applying for card and utilizing properly on our website.  Direct families to other resources for funding such as Edina Give and Go.  Work with school social workers and counselors to connect families with resources. Will attend monthly Edina Basketball Association Board meetings.  Will volunteer for association events as needed. Will volunteer for the two Travel tournaments our association hosts which are our largest fundraisers.

 

College Scholarship Coordinator:  Work with EHS counseling department on annual scholarship.  Make any changes to the 3 scholarships the EBA offers to EHS applicants.  Create a committee to review applications, choose 3 recipients and communicate the names to EHS coordinator for presentation.  Attend scholarship breakfast and make presentation to recipients. Will attend monthly Edina Basketball Association Board meetings.  Will volunteer for association events as needed. Will volunteer for the two Travel tournaments our association hosts which are our largest fundraisers.

 

Board membership:  Will work with EBA President to recruit and retain volunteer board members. Will attend monthly Edina Basketball Association Board meetings.  Will volunteer for association events as needed. Will volunteer for the two Travel tournaments our association hosts, which are our largest fundraisers.

 

Volunteer Coordinator: Will work with Board members whose positions require the need for volunteers for events (Tournaments, 4th

of July, Open Streets, Dairy Queen free cone day, etc)  Create sign up Geniuses  and distribute to families for volunteers.  Work with EHS basketball teams to coordinate scorekeepers for our tournaments, create a sub list for tournament parent volunteers comprised of students willing to work for payment. Will attend monthly Edina Basketball Association Board meetings.  Will volunteer for association events as needed. Will volunteer for the two Travel tournaments our association hosts, which are our largest fundraisers.

 

Board Secretary/ Policy Director: Be a board officer.  Send Agenda on President’s behalf to board members prior to meeting. Ensure meetings are run and recorded (taking notes, posting them on website and distributed to board members post meeting) appropriately.  Work with administrator, commissioners, VP’s and president on policies.  Post policies on website and ensure policies are distributed to coaches, players and parents. Will attend monthly Edina Basketball Association Board meetings and Executive Board meetings.  Will volunteer for association events as needed. Will volunteer for the two Travel tournaments our association hosts, which are our largest fundraisers.

 

Survey Coordinator: Create program surveys in conjunction with president, commissioners and VP’s of programs.  Publish Surveys and distribute to intended audience.  Compile results for review. Will attend monthly Edina Basketball Association Board meetings.  Will volunteer for association events as needed. Will volunteer for the two Travel tournaments our association hosts, which are our largest fundraisers.

 

Training Coordinator:  Work with VP’s of travel to arrange for training opportunities at 43 Hoops.  Work with other trainers and EHS coaches to coordinate training clinics.  Post these opportunities on website and email to families. Will attend monthly Edina Basketball Association Board meetings.  Will volunteer for association events as needed. Will volunteer for the two Travel tournaments our association hosts which are our largest fundraisers.

 

Referee  Coordinator:  Work with referee vendor to coordinate referees for House/rec league games, tournaments.  Arrange for referees for Travel tournaments.  Liaison for VP’s and commissioners for any referee issues in season. Contact referee vendor of any schedule changes.  Review invoices prior to payment. Will attend monthly Edina Basketball Association Board meetings.  Will volunteer for association events as needed. Will volunteer for the two Travel tournaments our association hosts which are our largest fundraisers.

 

Website Content Manager: Work with president, VP’s and Commissioners to keep website current and information accurate and updated. Ensure Policy, program, tournament and scholarship information is accurate and updated.  Post any main page club news.  Post pictures.  Update sponsor information. Will attend monthly Edina Basketball Association Board meetings.  Will volunteer for association events as needed. Will volunteer for the two Travel tournaments our association hosts which are our largest fundraisers.

 

Boys Senior High School Recreation League Commissioner: Work with Southwest league to formulate schedule.  Arrange and  Hold evaluations for players in grades 9-12.  Procure volunteer coaches for teams in grades 9-12.  Arrange and run an equidraft for teams in grades 9-12 for team formation over 2 nights.  Work with administrator to get teams posted. Create the season schedule for all teams, this to include: evaluations, equidraft, pre-season in house tournament, open gyms, hosted tournament dates, game schedules with Southwest league.  Arrange for attendant at Grade 9-12  open gyms on Saturdays.  Forecast amount of teams so equipment/apparel manager can order appropriate amount.  Hold event to handout uniforms and coach bags to coaches.  Work with coaches on resolving any issues.  Work with referee coordinator to arrange for referees at needed tournaments.  Work with scheduler to arrange for gym time needed for this league.  Update program pages as needed.  Communicate with league players and coaches via email with important updates and news. Will attend monthly Edina Basketball Association Board meetings.  Will volunteer for association events as needed. Will volunteer for the two Travel tournaments our association hosts which are our largest fundraisers.

 

Boys grades 5-8 In House League Commissioner: Arrange and hold evaluations for players in grades 5-8.  Procure volunteer coaches for teams in grades 5-8.  Arrange and run an equidraft for teams in grades 5-8 for team formation over 2 nights. Work with administrator to get teams posted.  Forecast amount of teams so equipment/apparel manager can order appropriate amount.  Hold event to handout uniforms and coach bags to coaches.  Work with coaches on resolving any issues.  Work with referee coordinator to arrange for referees at needed tournaments.  Work with scheduler to arrange for gym time needed for this league.  Update program pages as needed.  Communicate with league players and coaches via email with important updates and news. Will attend monthly Edina Basketball Association Board meetings.  Will volunteer for association events as needed. Will volunteer for the two Travel tournaments our association hosts, which are our largest fundraisers.

 

Treasurer - Board officer

  1. Looks over invoices for accuracy and sends over to President for approval
    2. Manages the finances of the organization in a transparent manner.

    3. Administrates fiscal matters of the organization

    4. Provides annual budget to the board for members' approval at least once a month.

    5. Ensures development and board review of financial policies and procedures

6.  Pays invoices out of checking account. 

7. Is a signer on the checking and Savings account.

8.  Makes sure the EBA taxes are complete and submitted through an accountant that the EBA pays in line with the appropriate time line.

Submits W-9’s for admin, coaches and outside vendors that are hired and write their checks.

Writes reimbursement checks to board members that have needed to use their own money in certain matters, once approved by the President.